1. It may be that your firm is paying for licenses that you no longer require. It’s fairly simple for an accounts section to pay invoices for licenses without denying that the reason for licensing the software in the first place expired with an old computer system.
2. Licenses are often taken out for expert software that can only be utilised by an IT expert. If at a later date IT maintenance is undertaken by an outside organisation, it might be that the specialist computer software licenses are no longer required particularly if new software packages are licensed making the initial licence redundant.
3. It’s important to keep the licenses of software packages which are in use in your organisation and also to be confident there are no copyright infringements. It can look a practical solution to replicate software within an organisation but without the particular software license, over a fixed number of software products in service may be a serious violation of the company’s copyright.
4. Within large organisations, staff with a certain amount of purchasing power frequently buy and license software products to produce their own daily lives easier but if the member of staff leaves the organisation, the licence goes on being billed but the thing of software is unused.
5. Beware the time bomb generated when a disgruntled ex-employee deliberately copies programs to create an impression that violating copyright is standard practice in your organisation, or the disgruntled employee cancels a licence even though it is still required and in regular use. Making mischief by anonymously reporting these”violations” of copyright is more prevalent than many businesses like to believe.
If you regularly review your software licensing requirements you will inevitably find that your organisation is paying for software licenses that you no longer require and are not paying for software licenses on products that are still in continuous use. Have a look at Stanford Pelage Reviews .The fines for using unlicensed software can be embarrassing and may result in an organisation getting negative comments online.
Reviewing software licenses provides an opportunity for auditing processes that could be popular with employees but inefficient in terms of employee time management. Within privately used notebooks, there are often many software licenses that are being compensated for by direct debit, including anti-virus programs, that are no longer required or in use.